Tag Archives: AI Usage

Monitoring Employee AI Usage: Reporting for AI Policy Compliance

Generative AI tools like ChatGPT, Copilot, Gemini, and Grok are now part of daily work. That creates a governance gap. HR and management set the AI policy, but without a clear view of how AI tools are actually being used, there is no reliable way to know whether that policy is being followed. Cyfin by Wavecrest Computing gives HR and management that visibility from your existing firewall logs, with no software installed on employee devices.

Why employee AI usage needs oversight

Most organizations have written an AI acceptable use policy, or are about to. The harder part is enforcement. A policy you cannot measure is just a document. Common questions HR and management want answered include:

  • Which AI tools are employees actually using, and are any of them outside policy?
  • Is AI being used for personal tasks during work hours?
  • Which departments rely on AI most, and where might training help?
  • Are usage patterns creating risk that should be reviewed?

Without visibility into real usage, these stay guesses. Cyfin turns them into reportable facts.

What Cyfin shows you about employee AI use

Cyfin reads your existing firewall logs and produces noise-free, human-only reports focused on employee-initiated activity. For AI specifically, every Cyfin customer can see:

  • Which AI tools are being used, identified by name through Cyfin’s Artificial Intelligence category
  • Who is using them, across the organization by user and department
  • How often each tool is used and how long sessions last
  • Historical trends, so you can see whether usage is rising and where

This is usage reporting that HR and management can read and act on independently, without asking IT to interpret raw log data.

Can Cyfin see what employees type into AI tools?

It depends on your firewall. Cyfin’s standard reporting shows which AI tools employees use, how often, and for how long, but not the text they enter. Seeing what an employee actually submitted to an AI tool requires two things: a firewall that exposes AI-specific log fields, such as Palo Alto Networks with its AI visibility add-on, and SSL inspection enabled on that traffic. Where your firewall supports it, Cyfin can surface that deeper detail. Where it does not, you still get complete usage visibility.

Being straight about this matters. Usage-level reporting is what every customer gets and is enough to enforce most AI policies. Content-level visibility is an advanced capability that depends on your infrastructure.

How this helps HR and management

Cyfin is built for HR and management to run their own reviews:

  • Enforce your AI policy. Compare actual usage against your acceptable use guidelines and follow up where needed.
  • Support workplace investigations. Produce clear, dated records of AI tool use for a specific user or department.
  • Target training. See which teams lean on AI and where guidance would help them use it well.
  • Keep audit-ready records. Independent, readable reports that support policy decisions and reviews.

Because the reports filter out non-human background traffic, what you see reflects employee-initiated activity, not automated noise.

Works with the firewall you already have

Cyfin is agentless. There is nothing to install on employee devices, because it works from the log data your firewall already produces. It supports the major firewalls in use today, including Palo Alto Networks, Cisco, Fortinet, Check Point, and SonicWall, so it extends the investment you have already made rather than adding another endpoint tool to manage.

Get a clear view of AI use in your organization

You cannot enforce an AI policy you cannot measure. Cyfin gives HR and management the usage visibility to do it, from your existing firewall, without agents.

Learn more on our employee AI usage page, or request a sample AI usage report to see the format before you commit.

Cyfin by Wavecrest Computing has been purpose-built for employee web use reporting and investigations since 1996. Its noise-filtering engine turns raw firewall log data into clear, human-only reports that HR and management can read, understand, and act on independently. https://www.wavecrest.net • 321-953-5351