Online Holiday Shopping Is Coming Soon

With the holiday season coming up, now is a good time to remind your employees of your organization’s Web-use policy.  Black Friday and Cyber Monday are just around the corner, and many employees may want to do some pre-searching and shopping to find those upcoming holiday deals. Online holiday shopping can generate network security and performance issues and be a huge productivity waster for businesses.

If you have CyBlock, your product can be set up to block Web access by categories and by hour so employees can access shopping sites on their lunch break or after hours. This approach can help sustain morale while minimizing the risks associated with online shopping. If you have Cyfin, you can monitor employees’ Web use to ensure that Web-use policies are followed or that unwanted spyware or malware is not downloaded as a result.

Wavecrest Computing: Fourteen Years of Internet Monitoring and Filtering

Wavecrest Computing, a leading developer of Internet usage management products, has now been in business for fourteen years. Since 1996, from their base in Melbourne, Florida, Wavecrest Computing has developed, marketed and supported a spectrum of innovative Internet monitoring and reporting solutions. Their products help all types of organizations manage employees’ online activities and ensure compliance with acceptable use policies. Starting fourteen years ago with a single customer, their client base has grown to more than 3,000 organizations, many of them Fortune 500 companies and high profile government agencies.

What makes Wavecrest stand out from competitors is their on-going commitment to customer service. When customers call, they talk to a real person from Wavecrest’s Melbourne, Florida location, and they get personalized attention. Their support personnel know that customer satisfaction is key to the company’s (and their own) success. For years these dedicated men and women have listened to Wavecrest customers and made sure that Wavecrest consistently delivers the products and services needed to meet the many dynamic challenges associated with use of the Internet in the workplace.

Those challenges have certainly evolved over the years. Examples include the very real and seriously increasing risks of social networking, video streaming and other Web 2.0 technologies that produce productivity losses, bandwidth drains, legal liability, and network security threats in the workplace.

As the Internet grows and the challenges escalate, Wavecrest has kept pace every step of the way.

Taking a look at Wavecrest’s product history, they started with a basic software application called ProxyReporter. It read and analyzed employers’ outbound Web logs. From that data, it then produced reports that helped management and IT monitor employees’ use of Web access.

As the Internet became more sophisticated, Wavecrest went on to develop a series of increasingly robust Web-use monitoring and filtering products designed to suit a variety of customers and network infrastructures. Their monitoring products now include Cyfin Reporter–a highly sophisticated and scalable logfile analyzer/reporter–and Cyfin Proxy, a standalone Web proxy/monitor/reporter. Their combination filtering/reporting products include CyBlock for ISA/TMG–a combination filter/reporter system for use with Microsoft ISA and TMG products–and CyBlock Proxy, a standalone proxy/filter/reporting solution.

Wavecrest’s latest innovation is CyBlock Appliance, a hardware based Internet-usage management device. Designed to monitor and help control use of all Internet protocols, CyBlock Appliance is a standalone proxy, monitor, filter and reporter.

Through the years, Wavecrest products have been well received and proven to be highly reliable and cost-effective. They are all backed with a 90-day money-back guarantee. Wavecrest frequently incorporates new features to keep up with the ever-changing Internet and marketplace demands. Dennis McCabe, VP of Business Development, states, “Our main goals at Wavecrest are to provide outstanding customer service and a reliable and robust product that stands above the competition.”

About Wavecrest
Founded in 1996, Wavecrest Computing is a recognized B2B leader in policy-based Web-use management solutions. The company’s products are relied on by IT personnel, HR professionals and business managers around the world to proactively address issues of Internet abuse, legal liability, security threats, workforce productivity and misuse of bandwidth. Wavecrest has been profitable since 1997, and sales have increased steadily since then. Among their more than 3,000 clients are Procter & Gamble, British Telecom, US Department of State, Edward Jones, IBM, IKEA, MillerCoors, Siemens, Burlington Northern Santa Fe Railway (BNSF) and a growing list of global enterprises and government agencies.

Best Practices for Monitoring Employee Computer Use

We recently came across “Best Practices Regarding Employee Computer Use,” written by Dandford Grant, a partner at Stafford Frey Cooper law firm, and thought it could be a great resource for Wavecrest customers and others thinking about implementing a filtering or monitoring solution. The paper discusses employee privacy rights, monitoring and surveillance of employees, and recommended policies & practices. It also gives examples of past legal cases and their rulings.  Below are a few highlights and good points to take away from the paper.

  • “In most situations, a certain amount of monitoring is good business and may be required.”
  • An employer should inform employees that Internet and email use will be monitored.
  • “Monitoring should be fair and consistent,” i.e., run and review the same reports regularly and dig deeper when the data warrants it.
  • Most importantly, communicate with employees frequently about your organization’s acceptable use policy and best practices when using email and Internet sites, such as social networks, blogging, etc.

Web Use in the Workplace: Risks and Solutions

Approximately 20% of personal Internet use at work poses potential threats to the employer. Web access in the workplace can be a valuable business tool, but it also carries significant risks. Check out our presentation that discusses the risks associated with Web use and why monitoring and filtering helps mitigate those risks.

 

Wavecrest Technical Support Is Here to Help You

We often get great feedback on our helpful technical support from both customers or those simply evaluating our product. For those of you that have not had the pleasure of working with our technical support yet, we want to invite you to contact us about any questions you have on your CyBlock or Cyfin product.  You can check out our services and contact information below. And of course we’re here for those of you that we have had the pleasure of helping in the past.

At Wavecrest, we listen to our customers, and the majority of the new features that show up in our products have come from communications with our customers.  Our customers are the most valuable asset we have, and we appreciate every single one of you.  Thank You!

We invite those of you that have used our support services in the past to leave a comment about your experience.  We’d love the feedback.

Wavecrest Technical Support Services

  • Support via Telephone and Email. Technical and customer support representatives are available to answer questions about product setup, policy support usage, technical issues and more—via phone or email at no cost.
  • Product Installation Support. Although our products are easy to install and integrate, a technical specialist will be available to help you ensure a smooth startup.
  • Quick Start guides. Each product includes a built-in “Quick Start” guide that walks you through basic setup and usage steps. Complete user manuals are also provided.
  • Online Support Forum. Ask a question and find answers from other product users and our own technical support specialists on the forum.
  • Blog, Twitter or Facebook Updates. Get product tech tips and keep up-to-date on the latest product news by either subscribing to our feed or following us.
  • Product Upgrades. Product upgrades are included in the cost of your annual license.
  • On-line Web Conference. This valuable customer communications tool enables our Support staff to more easily and quickly address any product-related questions, provide assistance with setup and/or troubleshoot technical issues. We also use it to demonstrate the product and provide product evaluators a better understanding of the functionality.
  • Categorization list updates. Updates to Wavecrest’s URL list are available for download on a daily basis.
  • The OtherWise Program (Reports Enhancement and Optimization).  The centerpiece of our continuous support services concept is a program we call “OtherWise.”  Under this voluntary and confidential arrangement, we work individually with customers to maximize the number and percentage of Web sites that the Wavecrest product identifies and categorizes. The program focuses on sites that are of particular interest to the individual organization and/or are popular with its workforce.

Contact Information
Toll-free: 877-442-9346, ext 4(U.S. and Canada)
Direct: 321-953-5351, ext 4
International:001-321-953-5351, ext 4 (outside U.S. and Canada)
Email: support@wavecrest.net
Forum: forum.wavecrest.net

Wavecrest Products’ Database Storage Location

As many of you may already know, Wavecrest’s Cyfin and CyBlock products include a Data Manager.  The Data Manager compresses logfile data. This reduces report-generation time by more than 95 percent (compared to methods that generate reports by reading logfiles directly). We highly recommended that you use the Data Manager.

There are two database setups in the Data Manager with the installation of Wavecrest products: Dashboard and Mass Storage.

Dashboard (High-level) Database. This database is designed to store high-level data that are used to generate sophisticated summary-level trending and comparison charts on the Dashboard.

Mass Storage (Low-level) Database.
This highly scalable database is designed to store huge amounts of detailed, ‘low-level’ Web-use data. The reports that are supported by this database include audit detail reports that provide every URL visited by a user, category or domain.

The Dashboard database and the Mass Storage database data are stored in your installation path by default. You can move the path of these databases to a drive that has more disk space, which you will need as the databases grow. The Logfiles – Data Manager – Settings screen gives you the option to change the path for both databases.

Note: When changing the path for the Mass Storage database .war files, the product will move the .war files to the  new location for you. With the Dashboard database, the Superview folder (C:\Program Files\Wavecrest\Cyfin\wc\cf\db\Superview) will need to be manually copied to the new location.

Detecting and Controlling Unauthorized Outbound Connections

Do you have a good handle on all outbound connections from your network, and how do you know?  Many times legitimate programs and applications downloaded are creating outbound connections without your knowledge or approval.  This can cause a serious drain on an organization’s network resources.  This exact scenario recently happened to a Wavecrest customer, and with the help of Wavecrest’s reports and technical support specialists, they were able to locate a program that was making 1,400+ outbound connections a day without their knowledge.

Many times, a program like this can be running in the background without the organization’s knowledge and is not necessarily identifiable in the process table.  It can only be caught if an organization is monitoring outbound Web connections through reports such as the ones in Wavecrest’s Cyfin and CyBlock products.

In this particular scenario, the customer became knowledgeable of these unauthorized outbound connections because there were a couple of users being locked out of their computers.  To troubleshoot the issue, they along with Wavecrest technical support used the Authentication Manager in their CyBlock Proxy product to investigate.  They found that the users’ computers were creating some outbound traffic that was not authenticating with the proper credentials, thus eventually locking the users out due to an authentication security setting the organization had on their Active Directory configuration.  By using the Authentication Manager, Real-time Web Monitor and other reports, our technical support specialists were able to identify the file that was making these unauthorized outbound connections and remove it from the computers.

This scenario proves that it is important to be aware of what is going on in your network, and Wavecrest’s products can help IT administrators do that. There are several steps you can take to prevent and identify these types of problems in your network.

  1. Use reporting tools to spot unusual activity.
    1. Look for unusual patterns of Web activity.
      1. Review Dashboard trends to spot any unexpected spikes in activity.
      2. Review Dashboard top sites and top categories charts to find any unexpected sites or categories showing up in the top ten all of the sudden.
      3. Run a Site Analysis report at least once a week and be alert to changes in the volume and pattern of outbound Web activity. For example, if a single user is suddenly logging thousands of visits a day, chances are there’s an issue. That’s because “human” activity is usually more random.
    2. Watch the following categories: IP Address, Spyware/Malicious, Unsolicited or Push, Phishing/Fraud and Uncategorized “Other” Sites. High activity in these categories should raise a red flag for administrators. High traffic volume here warrants further investigation.
    3. Identify the source of the problem. Dig deeper by running a Category Audit Detail report to uncover both the site and the affected user. If your Category Audit Detail report shows an unusual number of hits to a specific Web site, that site is most likely the source of the issue.  You can also monitor the traffic in real time using the Real-Time Monitor to uncover the site causing the problem.
  2. Update your Web-use management tools.
    1. Update your Acceptable Use Policy. Employees need to understand the risks of Web surfing. Minimize risks of Internet abuse by implementing a policy to curtail at-work surfing and communicate it clearly to employees.
    2. Update your Wavecrest list. The Wavecrest control list is updated daily. We recommend downloading your Wavecrest control list daily to minimize the number of visits categorized as “Other” and ensure the best coverage possible. You can set Cyfin and CyBlock to do this automatically on the Administration – URL List – Schedule screen. (Note: If you spot a problem Web site that is uncategorized, email it to us at sites@wavecrest.net. Our site analysts will review the site and categorize it appropriately.)
  3. Contact Wavecrest Technical Support. Our support specialist are always eager to help you troubleshoot any issues you are having by helping you get the best out of the features and tools our products offer.

For more information on how Wavecrest’s products can help keep your network safe, we recommend you read our previous blog post on “Controlling Spyware” and “The Purpose of the IP Address Category.”

Note: The program in question that is addressed in this post is the Akamai NetSession Interface. It was hitting cn1.redswoosh.akadns.net and cn2.redswoosh.akadns.net 1400+ times a day. The program was located at C:\Program Files\Common Files\Akamai\AdminTool.exe. To remove the program with Wavecrest’s help, the customer:

  1. Opened the Command Prompt
  2. Went to the folder location by typing”Program Files\Common Files\Akamai”
  3. Then typed “admin uninstall-force” to remove it.

Remember: Our technical support specialists are here to help. If you ever need help with your product configuration or see something unusual in a report or on the real-time monitor that you are unsure about, please feel free to contact Wavecrest technical support, and they will be happy to help you.

Technical Support Contact Information
Direct: 321-953-5351, ext. 4
Toll-Free: 877-442-9346 ext. 4
Email: support@wavecrest.net

Check Out the New Report Guide to CyBlock and Cyfin Reports

If you are ever unsure about what a term or metric in a report means, check out our new Report Guide.  It includes key concepts and definitions to help you gain a better understanding of the data displayed and how combining different reports can get you the exact information you need.  The guide also includes a detailed list of every standard report with a description of the information provided in each.  Check out the report guide and bookmark it in case you ever need to refer to it in the future.  You can always find it on our Web site too under Support Documentation for your specific Wavecrest product.

Make Sure Web Use Data Is Imported Without Error

When raw logfile data is being imported into the Data Manager, occasionally an error can occur with the import. If an error occurs and you are not aware of it, this data will not appear in reports, and data can be skewed. To avoid this, we recommend that you set the product to notify you if an error ever does occur with the import.

To set the email notification, go to Logfiles – Data Manager and click on the Settings link. Select the Enable radio button to Notify Admin of Errors and click Submit to save your changes. An email will now be sent to the Administrator email address that you set at the Setup – Email screen if there is ever an error with the import.

Wavecrest Computing Summer 2010 Newsletter

The Wavecrest quarterly newsletter is back by popular demand!  In the Summer 2010 issue, you’ll find information on: